When handling requests for public records that include fee schedules or revenue data, what should staff provide?

When handling requests for public records that include fee schedules or revenue data, what should staff provide?

• A. The complete database regardless of confidentiality.
• B. A verbal summary only.
• C. Denial unless written authorization is provided.
• D. Non-confidential information in accordance with public records laws and court policy.

Answer: (D)

Public records requests are about making information available when it’s appropriate to disclose, while protecting what must stay confidential. For fee schedules or revenue data, staff should identify and release the information that is non-confidential and permitted by public records laws and court policy. This means providing the understandable, non-sensitive parts and redacting or withholding anything that’s exempt or confidential, with the legal basis noted if required. Releasing a complete database regardless of confidentiality would violate privacy or sensitive data protections. A verbal summary alone can omit important details or lead to misinterpretation, and denying access only on the basis of lacking written authorization isn’t the standard approach for non-confidential information. The proper practice is to furnish the non-confidential records in line with the applicable laws and policies.

Public records requests are about making information available when it’s appropriate to disclose, while protecting what must stay confidential. For fee schedules or revenue data, staff should identify and release the information that is non-confidential and permitted by public records laws and court policy. This means providing the understandable, non-sensitive parts and redacting or withholding anything that’s exempt or confidential, with the legal basis noted if required.

Releasing a complete database regardless of confidentiality would violate privacy or sensitive data protections. A verbal summary alone can omit important details or lead to misinterpretation, and denying access only on the basis of lacking written authorization isn’t the standard approach for non-confidential information. The proper practice is to furnish the non-confidential records in line with the applicable laws and policies.